Every portal, database and precedent link your firm uses, in one place

Where a firm’s links live today, and why it breaks

Few firms decide how to keep their links; the habits just accumulate. Each one works for the person who set it up and fails the trainee who joined last month.

• A “useful links” page on the intranet that nobody has updated since the last reorganisation
• Portal addresses in one assistant’s browser bookmarks
• Research sources pasted into attendance notes and emails, and never found again
• Precedent locations passed on by word of mouth, so people use whichever one they were sent first
• Links into the DMS scattered across emails that only make sense to whoever sent them

Links and notes, not a document management system

Be clear about what Linkbry holds: a link, a title, a description and a note. Pleadings, advice and correspondence stay in your DMS, with its own access controls and history. A link to a DMS document only opens for someone who already has access to it there. Linkbry doesn’t grant access to anything. Linkbry can store uploaded files, but it isn’t built for client documents and shouldn’t be used as a place to keep them.

• Store where the document is and why it matters; keep the document in the DMS
• Keep passwords, privileged advice and confidential client detail out of titles, descriptions and notes
• Name sensitive matter folders by matter number if that is your firm’s practice
• Linkbry usually can’t fetch a preview from pages behind a sign-in, so save them with the extension (which takes the title from your browser tab) or type a title

Roles, private links and restricted folders

Owners manage members, billing and deletion. Editors (typically knowledge lawyers, practice-support staff and whoever runs each practice group’s folders) add, edit, organise and delete links, while only owners can delete folders, so a curated precedent index doesn’t disappear by accident. Viewers read and search. Any link can be kept private to the person who saved it, and an owner can restrict a folder, and everything in it, to named members; everyone else can’t see it in search, the ;; picker, exports or go links. Treat a restricted folder as a way to keep a matter’s links to its team, not as a substitute for the information barriers your DMS and practice-management systems enforce.

• Owner: members, billing, restricted folders, deleting folders and tags
• Editor: adds, edits, organises, shares and deletes links
• Viewer: reads, searches and exports what they can see; free on Pro
• Private links: visible only to the person who saved them
• An activity feed of who added, moved, shared or changed what; owners can download it as CSV

Sharing public resources with clients

Owners and editors can publish a folder, with its subfolders, as a read-only page at share.linkbry.com that a client opens without an account. It’s useful for official guidance, court forms, fee pages or a reading list before a first meeting. Give it a title and your firm’s logo, add a password and an expiry date if you like, and turn it off at any time. Notes, archived links and private links never appear on it. A shared page is readable by anyone who has its address (and password), so keep it to material that is already public. It is no place for privileged or confidential material.

• Share the client-facing folder, not its parent, because every subfolder is published with it
• Password and expiry date available on every plan
• Share stats count page views and clicks per link, without identifying visitors

Keeping portal and research links current

Portals move, databases change their addresses and legislation sites restructure. The background checker re-tests each link at most weekly and flags links that return an error or now redirect to another domain. Links behind a sign-in often answer with a login page rather than an error, and links to your internal network can’t be reached from outside, so treat the Broken filter as a prompt to look, not a verdict. For links that need a human eye, such as a practice note that tracks the current rules, give them an owner and a review interval, and they show as due for review until someone confirms they’re still right.

Pricing for a law firm

Free is one person with up to 100 links, enough to try it on your own research before involving anyone else. Pro is $10 per owner or editor per month, or $100 a year, with no link limit; viewers are free and unlimited. A worked example: a 30-person firm where one partner owns the workspace and five knowledge and practice-support staff maintain the library pays for six seats ($60 a month, or $600 a year), and the other 24 lawyers, trainees and assistants join as free viewers. If fee earners want to save links to the shared library themselves, make them editors; each editor is another $10 a month.

When Linkbry isn’t the right fit

If you need document management, e-disclosure, matter management, time recording or conflict checking, Linkbry isn’t it: keep those systems and link to them. It keeps the readable text of saved web pages for search, not archived copies, so it isn’t a way to preserve a web page as evidence. Single sign-on is OpenID Connect only, on Pro (there is no SAML), and there are no native mobile apps. Linkbry makes no claims about regulatory or professional-conduct compliance; your firm’s own policies decide what may be kept in a third-party tool.